2025-2026 Director of Operations

Position: Director of Operations

Location: Bronx, NY

Compensation: $105,000 base  (commensurate with experience)

Who We Are

Public Prep Academies are single-gender K-8 schools and co-ed PreK dedicated to academic excellence and whole-child development. We combine rigorous academics with social-emotional learning, fostering strong partnerships between families and staff to create a supportive, community-focused environment.Our commitment extends to investing in our educators, offering tailored professional development, coaching, and feedback cycles to promote growth, collaboration, and data-driven decision-making. At Public Prep, we cultivate a joyful, inclusive, and high-achieving culture for both scholars and staff.

Why Join Public Prep?

• Growth Opportunities: Individualized professional development, coaching, and collaboration.
• Mission-Driven Culture: Create engaging lessons, foster strong relationships, and make a lasting impact on scholars and families.

• Assist Principal and Public Prep’s Managing Director of Operations and Managing Director of Finance in creating and managing the school’s budget and finances
• Ensure invoices received by the school are submitted to Accounts Payable and correctly classified
• Maintain accurate records of all financial transactions (deposits, student payments, emergency checks, etc.)
• Participate in annual financial audit process as needed (i.e., manage financial documentation/filing process to ensure efficient year-end audit
• Ensure adherence to network’s fiscal policies and procedures
• Oversee school-based purchasing by placing orders with vendors, tracking deliveries, and maintaining inventory

• Establish and reinforce clearly-defined school-wide systems and procedures that enable a structured school environment, including procedures for arrival and dismissal, recess and lunch, and hallway transitions between classes, and to the main office and restroom facilities
• Work in conjunction with the Principal and Academic Director to develop school schedules that maximize academics, facilities and student health and safety
• Serve on the school leadership team
• Supervise the operations team and help address general office and administrative needs
• Ensure the smooth operation of the main office, including mailings, attendance reporting, machine maintenance, etc.
• Regularly coach, develop, and review operations staff
• Participate in regularly scheduled cross-network operations leadership team (“OLT”) meetings, led by Public Prep Managing Director of Operations, to ensure the school’s successful implementation of best practices, and shared, mission-aligned professional development

• Serve as primary liaison with co-located schools/organizations to coordinate scheduling of shared spaces, building permits, and scheduling of required emergency protocols.
• Prepare school for new school year, including but not limited to, working with Public Prep to inventory and procure furniture and equipment, curriculum, and classroom supplies
• Ensure student food services are ready for start of school
• Plan and coordinate logistics for school events and activities, including, but not limited to, testing, advocacy, concerts, and recruitment tours and information sessions
• Manage and oversee the school’s facilities and physical condition
• Participate in building meetings pertaining to facilities and safety; work with the Principal to implement changes as needed

• Oversee the maintenance and tracking of technology equipment
• Implement staff technology training in conjunction with Public Prep
• Ensure student information systems (internal & external) are kept up to date
• Act as first level of response for technology and troubleshooting

• Provide  school-level data to Public Prep with regard to all data analysis and reporting to the school’s authorizers, NYC Department of Education, New York State Education Department, federal government, and private funders
• With the assistance of Public Prep Human Resources and Operations Teams, ensure school-wide compliance with health and safety laws, teacher certification and fingerprinting, city and state education mandates, and all federal and state workplace regulations
• Ensure school-wide understanding and application of the Employee Handbook and network-wide employment policies
• Ensure school-wide understanding and application of the Financial Policies and Procedures and network-wide fiscal policies

• Review and approve per session time sheets on scheduled payroll processing days
• Process and approve bi-weekly payroll timesheets for all full and part time school based employees
• Monitor and track staff attendance, providing reports to the principal and distributing disciplinary letters, as needed
• Provide on-site HR support to school personnel, as needed, to support Public Prep’s Chief Talent Officer

• Ensure the school meets its annual student enrollment targets
• Help coordinate and act as a point person in hosting visitors for school tours

• A Bachelor's degree from an accredited college or university
• Master’s degree in relevant field/MBA, preferred
• Minimum 4 years of related business/operations experience 
• At least 2 years of demonstrated success managing a small team or multiple large projects 
• Strong project management skills, ability to handle multiple priorities, and must be detail-oriented High level of comfort with financial oversight and budgetary tracking 
• Strong analytical and problem solving skills 
• Ability to think and act strategically Team player with strong interpersonal skills 
• Proficient in Microsoft Office; familiarity with financial management/accounting software, a plus
• Maturity, humility, strong work ethic, and “can-do” attitude
• Personable and has ability to interact with various stakeholders

Compensation

• Salary is commensurate with experience and qualifications.
• Health, dental, vision, & 403b Retirement Plan benefits available.